Work order FAQs

Notice: This article describes features included in the Cosecha plan. Some features may not be available to users on the Semilla or Cultivo plans. Compare plans.

How do I create a work order from scratch? What are the steps?

To create a work order from scratch in Aragro, follow these steps:

1. Sign in to your Aragro account.
2. Go to the Work Orders module.
3. Click “Create New Work Order.”
4. Fill in the required information, such as the activity type, location (fields), start date, assigned workers, and any other relevant information.
5. When you have completed the information, click “Start Work Order” to create the order.

Can I duplicate an existing work order to save time?

Yes. Aragro lets you duplicate an existing work order. This saves time because you can copy the details from an earlier order and make only the necessary changes. Select the order you want to duplicate and look for “Duplicate.” Then choose whether to duplicate it as “IN PROGRESS” or “DRAFT.”

What information should I include in a work order?

Include the following key information:

• The activity to perform (input application, pruning, fertilization, and so on).
• The field or location where the activity will take place.
• The start date.
• Assigned workers or equipment.
• Materials or inputs to be used.
• Machinery, if needed.
• Any special instructions or attached documents.

How are workers or equipment assigned to a work order?

When creating or editing a work order, use the dedicated field to assign workers or equipment. Select the employees or team that will participate in the activity and assign specific tasks to them. This also makes it easier to calculate labor costs.

Can I edit a work order after it has been created? How do I modify an existing work order?

Yes, you can edit a work order after it has been created. If the order is already “COMPLETED”:

1. Go to the list of Work Orders.
2. Select the order you want to modify.
3. Click “Revert” and “Duplicate,” then make the necessary changes.

How can I delete a work order?

To delete a work order:

1. Open the list of Work Orders.
2. Select the order you want to revert.
3. Find “Revert” and confirm the action.

Can I attach documents or images to a work order?

Yes. You can attach documents or images to a work order to provide visual instructions or additional documentation. Look for “Attach” while creating or editing the order.

Can I set start and end dates for a work order?

When creating a work order, you must set a start date, but not an end date. This lets you measure the activity’s duration and organize resources based on the progress recorded.

Can I see the status of a work order in real time?

Yes. You can monitor the status in real time from the Work Orders module. The status updates as employees complete their assigned tasks.

How do I change the work order type?

You can change a work order’s type in the settings for the activity to be performed. (Insert “Activity Settings”)

What is a field report?

A field report is a document generated from activities performed in the field. It details the tasks, resource use, and results recorded in a work order.

Can I link specific inventory items or inputs to a work order?

Yes. You can link specific inputs, such as fertilizers or pesticides, to a work order so you can accurately track what is used in each activity.

How is machinery and tool use managed in a work order?

You can include the necessary machinery and tools when creating or editing a work order. This lets you track their use and associated costs.

How are overtime and absences related to a work order managed?

Overtime and absences are managed in the work order’s labor section, where hours worked and any additional time to be considered are recorded.

What types of reports can I get about work orders?

Aragro provides several types of work order reports, including:

• Activity reports.
• Reports on labor costs and inputs used.
• Reports on worker and machinery efficiency.
• Detailed reports on activities performed, including observations or notes.

These reports help you analyze operational performance and resource management on your farm.

How do I close or complete a work order?

To close a work order in Aragro, follow these steps:

1. Go to the list of Work Orders.
2. Select the order you want to close.
3. Before completing it, confirm that all required fields are complete and the information is correct (progress, labor, inputs consumed, and so on).
4. Click “Complete Work Order.”

How are work orders integrated with other Aragro modules?

Work Orders are integrated with other key Aragro modules, including:

• Labor module: Records and manages worker assignments, hours worked, and labor costs for pre-payroll.
• Inventory module: Tracks inputs used in each order, affecting production costs and activity tracking.
• Reports module: Work order data appears in reports on productivity, costs, and resources used.

Do work orders affect inventory or costs?

Yes. Work orders directly affect inventory and costs in Aragro. When you assign inputs to an order, they are deducted from available inventory once the work order is completed. Labor, machinery, and input costs are also recorded and appear in financial and operational reports.

How can I make sure work orders are documented properly for audits?

To make sure work orders are properly documented for audits:

• Ensure each order includes all relevant information (activities, costs, dates, personnel, and inputs).
• Review and approve orders before closing them.
• Use Aragro reports to check the status and progress of orders.
• Keep records of order reviews and approvals.

What records are generated automatically for each work order?

Aragro automatically generates several records for each work order, such as:

• Assigned personnel and machinery.
• Associated costs (labor, inputs, and machinery).
• Activity progress and status.
• Notes or comments made by users.

How do I access work order histories for audits?

To access work order histories:

1. Sign in to your Aragro account.
2. Go to the Work Orders module and select “History” or “Closed orders.”
3. There you can see a list of past orders, their details, and the reports generated.
4. You can also export reports as PDF or Excel for external review or an audit.

What is an agricultural work order in Aragro?

An agricultural work order is a tool for recording and managing agricultural activities on a farm, including labor, inputs used, and machinery.

How do I create a new agricultural work order?

You can create a new agricultural work order from the main dashboard. Select “Work Orders,” then “+ Create New.” Enter all relevant details, such as the activity type, the field where it will take place, required inputs, and assigned personnel.

What information should I include in an agricultural work order?

Include:

• Activity: The task to be performed.
• Location: The field or area where the activity will take place.
• Inputs: The materials or products to be used.
• Responsible staff: The people responsible for carrying out the activity.

How can I assign someone responsible for a work order?

When creating a work order, use the section for assigning responsible staff. You can select team members who have already been registered in the system.

Can I modify an agricultural work order after creating it?

Yes. You can edit an agricultural work order at any time as long as it has not been completed. If it has been completed, you must revert and duplicate it.

How can I track the progress of a work order?

In the Work Orders panel, you can see each order’s status: Draft, In Progress, or Completed. You can also open an order to see details about its progress.

What happens if a work order is not completed on the scheduled date?

You can decide when to complete a work order even if it is not completed on the same day. This depends on how your organization is structured.

How can I use work orders to track costs?

When a work order is completed, all inputs used, as well as labor and machinery, are recorded automatically. This lets you track the costs associated with each agricultural activity using a weighted average.

Can I generate reports from work orders?

Yes. You can generate customized reports based on work orders. These reports can include details such as activity efficiency, associated costs, and resource use.

What types of agricultural activities can I record in a work order?

You can record any type of agricultural activity, from planting and irrigation to applying fertilizers and harvesting. The system is flexible enough to meet the specific needs of your farm.

Can I set up recurring work orders?

Yes. You can set up recurring work orders for frequent activities such as irrigation or applying crop protection products.

How do I manage inputs in a work order?

You can select the necessary inputs from your inventory. The system automatically deducts the inputs used from your stock when you complete the order.

What if I do not have all the necessary inputs when creating a work order?

The system will notify you if an input is missing. You can complete the work order later, once you have all the resources, or continue and make manual adjustments later.

How does an agricultural work order affect the farm’s overall planning?

Work orders are integrated into agricultural planning, letting you see how each activity contributes to your overall production and efficiency goals.

What is a harvest work order in Aragro?

A harvest work order is a digital document in Aragro that lets you plan, assign, and track all harvest-related activities on your farm, including collecting, transporting, and storing crops.

How do I create a harvest work order?

To create a harvest work order, go to the Work Orders panel, select “Create New,” and choose “Harvest” as the activity type. Then complete the required information, such as the crop to harvest, the field, necessary inputs, and assigned workers.

What details should I include in a harvest work order?

Include:

• Crop to harvest: The product to be collected. (Create the Product and Variant.)
• Field: Where the harvest will take place.
• Work team: The people responsible for collecting it.

How can I assign machinery and personnel to a harvest work order?

When creating the order, you can select personnel and machinery from the available dropdown lists. Make sure all resources are assigned correctly before starting the harvest.

How do I track harvest progress in a work order?

The work order shows the percentage completed, the quantity of crop harvested, and any incidents reported by the team.

Can I record incidents or problems during harvesting in a work order?

Yes. Aragro lets you add notes or incidents directly to a harvest work order so you can record any problem or important detail that arises during the process.

How does a harvest work order affect inventory?

Once the work order is completed, the system automatically updates inventory for harvested crops, showing the exact quantity collected and stored.

Can I generate reports based on harvest work orders?

Yes. Aragro lets you generate detailed reports on harvest activities, including productivity by field, team performance, and resource use.

Can I make changes to a harvest work order after it has started?

Yes. You can make changes at any time, such as changing assigned personnel, adding notes, or updating the quantity harvested. All changes are recorded in the platform.

How do I manage harvested products in Aragro after completing a work order?

After completing the work order, harvested products are updated in your inventory. From there, you can manage their sale, storage, or any other necessary step.

What is a machinery work order in Aragro?

A machinery work order is a digital record in Aragro that lets you plan, assign, and track activities related to the use, maintenance, and repair of farm machinery.

How do I create a machinery work order?

To create a machinery work order, open the Work Orders panel, select “Create New,” and choose “Machinery” as the activity type. Then enter the required information, such as the machine to use, type of work, date, and assigned personnel.

What information should I include in a machinery work order?

Include:

• Machinery: The equipment to be used or repaired.
• Type of work: Specify whether it is use, maintenance, or repair.
• Date and time: When the activity will take place.
• Personnel: The people assigned to do the work.
• Inputs and spare parts: Materials or parts needed for the activity.
• Additional comments: Notes relevant to the operation.

How do I record the use of inputs and spare parts in a machinery work order?

When creating or updating the work order, you can add the inputs and spare parts used. They will be deducted automatically from inventory, allowing you to track materials accurately.

What reports can I generate from machinery work orders?

You can generate reports showing the usage, maintenance, and repair history of each machine. This helps you analyze its efficiency, maintenance costs, and useful life.

Can I make changes to a machinery work order after it has started?

Yes. You can modify the order at any time before completing it to reflect changes in the tasks, assigned personnel, or inputs used.

How is machinery management integrated with other Aragro features?

Machinery work orders are integrated with other features, such as inventory control, agricultural activity planning, and cost management, giving you a complete, coordinated view of farm operations, costs, and expenses.

Can I view the maintenance and repair history of a specific machine?

Yes. In Aragro, you can access the complete history of any machine by reviewing all related work orders for maintenance, repair, and use. This can help you make informed decisions about replacing or upgrading machinery.

What is an infrastructure work order in Aragro?

An infrastructure work order is a record in Aragro for planning, carrying out, and tracking maintenance, repair, and construction activities for farm infrastructure, such as buildings, fences, and irrigation systems.

How do I create an infrastructure work order?

To create an infrastructure work order, open the Work Orders panel, select “Create New,” and choose “Infrastructure” as the activity type. Then enter the required information, such as the infrastructure, type of work, date, and assigned personnel.

What information should an infrastructure work order include?

Include:

• Infrastructure: The part of the infrastructure to be worked on (for example, an irrigation system, warehouse, or fences).
• Type of work: Specify whether it is construction, maintenance, or repair.
• Date and time: When the activity will take place.
• Personnel: The people responsible for the task.
• Materials and tools: The resources needed to complete the task.
• Additional comments: Notes relevant to the operation.

What if problems arise while carrying out an infrastructure work order?

If a problem arises, you can record it in the same work order and, if necessary, create a new order to address it specifically. This helps keep track of incidents and their resolution.

How do I record materials and tools used in an infrastructure work order?

When creating or updating the work order, you can add the materials and tools used. Aragro will automatically deduct these resources from inventory so you can track their use accurately.

What reports can I generate from infrastructure work orders?

You can generate reports showing the maintenance, repair, and construction history of each farm infrastructure item. This helps you analyze costs and the effectiveness of the work performed.

What are general labor work orders in Aragro?

General labor work orders in Aragro are instructions for assigning non-agricultural operational tasks, such as maintenance, cleaning, or repairs, on a farm. They help organize and supervise routine activities that are not directly related to the crop cycle but are essential to the farm’s operation.

How do I create a general labor work order?

To create a general labor work order in Aragro:

1. Open the Work Orders module.
2. Select “Create New” and choose the “General Labor” category.
3. Define the tasks, assign personnel and resources, and set dates.
4. Enter any additional information, such as comments or details about the work.

How is personnel assigned to general labor tasks?

Personnel are assigned in the same way as for agricultural work orders. Select employees in the system and assign them to specific tasks in the order.

Can I add comments or specific instructions for the team to a work order?

Yes. Aragro lets you add comments or specific instructions to each work order. This is useful for giving the team important details, warnings, or additional steps to follow while performing the activity.

How are time and costs for general labor tracked?

Time and costs are tracked automatically when you assign personnel and resources to the work order. The system calculates time worked and associated costs based on the information entered, including hours worked and the use of inputs or machinery.

What happens if a task is not completed by its assigned date?

If a task is not completed by its assigned date, you can complete the work order with that day’s progress and create a new work order when the activity resumes so it can be finished or rescheduled. Aragro lets you adjust dates and track why a task was not completed on time.

How can I view the history of general labor work orders?

The history of general labor work orders is available in the Work Orders module. You can filter orders by type, date, or status (completed, in progress) to view past activities and their progress.

Can I generate reports for general labor work orders?

Yes. Aragro lets you generate customized reports for general labor work orders or specific activities. These reports can include time, costs, progress, and team efficiency to help you evaluate the work performed.

Can I reuse or duplicate an earlier work order for a new activity?

Yes. You can duplicate earlier work orders to save time when creating new ones. This is useful when the same tasks or activities are repeated frequently, because you can reuse the same details and settings.

What is the difference between an agricultural work order and a general labor work order in Aragro?

An agricultural work order focuses on activities specific to the crop cycle (applying inputs, irrigation, pruning, and so on), while a general labor work order covers non-agricultural operational tasks (such as maintenance or repairs). They have similar structures but are used in different contexts.

How are labor and input costs included in general labor work orders?

Labor and input costs are included automatically when you assign personnel and resources to work orders. Aragro calculates costs based on worker salaries and inputs used, showing the financial impact of each task.

Is it mandatory to assign resources such as labor or inputs to general labor work orders?

It is not mandatory to assign resources such as inputs, but it is recommended for more accurate tracking of costs and time spent on each task. If no resources are assigned, the system cannot calculate costs for that work order.

What are post-harvest work orders in Aragro?

Post-harvest work orders in Aragro are records for organizing and managing activities after crops are harvested, such as sorting, processing, packaging, and storing the produce. They help coordinate the personnel and resources involved in this important stage.

What activities are included in a post-harvest work order?

Typical activities in a post-harvest work order include:

• Sorting products.
• Washing and cleaning crops.
• Drying or treating products.
• Storage and packaging.
• Recording product quality and classification.

How do I create a work order for the post-harvest stage?

To create a post-harvest work order in Aragro:

1. Open the Work Orders module.
2. Select “+ Create New” and choose the “Post-Harvest” category.
3. Define the activities, personnel, necessary inputs, and equipment.

Can I assign different work teams to specific post-harvest tasks?

Yes. You can assign different work teams to specific tasks during the post-harvest stage.

How is personnel assigned and managed during post-harvest activities?

Personnel are assigned in the same way as for other work orders. Select employees and assign their work hours or days. The system helps manage labor by tracking time worked and associated costs.

Can I track the performance and efficiency of post-harvest activities?

Yes. Aragro lets you track the performance and efficiency of post-harvest activities in detail. Supervisors can update task progress, and the system provides key indicators for evaluating team efficiency and productivity.

How do I record and monitor machinery or tool use in post-harvest work orders?

You can record machinery or tool use in each post-harvest work order, specifying which equipment is used, for how long, and how often. Aragro also lets you track the associated costs.

Can storage or transportation of produce be managed in post-harvest work orders?

Yes. Post-harvest work orders can include storage and transportation management. You can specify storage locations and coordinate logistics directly in the work order using comments or instructions.

How are post-harvest costs, including labor, inputs, and logistics, reported?

Labor, input, and logistics costs are recorded automatically when resources are assigned. Aragro generates reports showing the total cost of post-harvest activities, making it easier to evaluate the financial performance of this stage.

What reports can I generate about post-harvest activities?

You can generate several types of reports in Aragro about post-harvest activities, including:

• Labor costs.
• Machinery and tool use.
• Total operating costs (inputs, logistics).
• Activity progress.
• Losses or shrinkage during the process.
• Inventory balances.

Can I include product quality or classification data in post-harvest work orders?

Yes. You can include product quality or classification data in post-harvest work orders and link it directly to processing activities.

Can I track post-harvest losses through work orders?

Yes. You can record and track post-harvest losses directly in work orders. Aragro lets you document the quantity of product lost during processing, helping you identify areas for improvement in the future.